If you’re a school Reflections chair, by now you are either having student entries judged, preparing the entries for judging, or reminding students that your school’s entry deadline is fast approaching. In any case, in about two weeks, winning entries will be advanced to the Alexandria City contest.
When those top entries are advanced to the City, along with them, you’ll submit a School Participation Form. (Remember, in PTA-speak, a “Local Unit” usually means a school’s PTA.) The form’s purpose is to track the number of students at each school who take part in Reflections.
It’s a simple form that records how many entries you received in the various categories and divisions. Every entry submitted to your contest should be counted on this form, whether it won an award or not. Even entries you later had to disqualify should be counted here, to help the state and national PTAs keep track of how many students are taking part in Reflections.
(Note that some versions of this form you might download from elsewhere have a line at the bottom saying you must register your school’s program online. Disregard this instruction. Online registration is optional this year at the school level.)
Download the School Participation Form here; this one has been customized for Alexandria schools, with some of the top information already filled out for you. For the rest of the PTA info on the form, use the same contact information as you put on your Reflections Student Entry Forms. (But if you’re an ACPS school and don’t have your school’s PTA ID# handy, you can leave that blank; the PTA Council has them all and will fill them in for you if needed.) Chairs from other jurisdictions are welcome to use the same form; just cross out Alexandria (or edit the file) and replace with your city or county.